How Much Does Expensify Cost? 2026 Pricing per Member

Expensify costs $5 per member per month on the Collect plan, with no annual commitment, and $18 per member per month on Control with a 12-month annual subscription. Without that commitment, Control is $36 per member per month on pay-per-use. The widely quoted $9 figure is real but conditional: annual Control workspaces earn up to a 50 percent discount that scales with how much of your approved USD spend runs on the Expensify Card, and only a workspace putting essentially all of it there pays $9. Expensify Travel is billed separately at a flat $15 per trip.

That conditional discount is the reason so many comparison articles have Expensify wrong. They print $9 as the Control price, which is the number a fully card-committed customer on an annual contract pays, and skip both conditions. If you are budgeting from a $9 line item and you use a different corporate card, your actual invoice will be double it. Every figure below was read off Expensify's own help center and pricing material in August 2026. Where Expensify does not publish something, this guide says so.

Expensify pricing at a glance

How much does Expensify cost per user?

Per member per month, the three published rates are $5 on Collect, $18 on annual Control and $36 on pay-per-use Control. Expensify prices per member rather than per expense report or per transaction, which makes it easy to model and unusual in a category where several competitors bill on volume. A 25-person team on Collect pays $125 a month. The same team on annual Control pays $450.

The wrinkle is the subscription size mechanic on Control. When you take an annual subscription you nominate a number of members, and you are billed for every one of them each month regardless of whether they were active. If more people are active than your subscription size covers, each additional active member is billed at the pay-per-use rate rather than your annual rate. Set the number too low and you are paying $36 for the overflow while paying $18 for the seats you reserved. Set it too high and you are paying for empty seats. Either way, review it before you renew.

How much does Expensify cost per month?

There is no separate monthly plan price, because both plans bill monthly already. Collect is billed monthly with no commitment. Annual Control is billed monthly across a 12-month term. Pay-per-use Control is billed monthly with no commitment at all, which is what the $36 rate buys you: flexibility, at double the annual rate.

Worth spelling out, because it is where budgets go wrong: the $36 pay-per-use rate is not a penalty tier for tiny accounts. It is the standard rate for anyone on Control who has not signed a 12-month commitment, and it is also the rate applied to active members above an annual subscription size. A company that signs an annual subscription for 30 members and then grows to 45 active members is paying 30 seats at $18 and 15 at $36, which is $1,080 a month rather than the $810 a flat $18 across 45 seats would suggest.

Is Expensify free?

Not on the paid plans, though there is a 30-day free trial when you create a workspace on either Collect or Control, and individuals tracking their own receipts have historically been able to use Expensify without a paid workspace. For a company that needs approvals, reimbursement, card feeds and an accounting sync, the practical floor is Collect at $5 per member per month. There is no permanently free business tier of the kind Navan and Ramp offer.

That matters when you shortlist. Two of Expensify's direct competitors will let a small team run for nothing indefinitely, so if price alone is driving the decision Expensify is not going to win it. What Expensify sells at $5 is a genuinely complete small-business expense product rather than a stripped tier, and the comparison is fairer at Control, where you are paying for policy automation and multi-level approvals rather than the basics.

What is the difference between Collect and Control?

Collect is built for small teams that need receipts tracked and people reimbursed. At $5 per member a month it covers unlimited SmartScans, expense approvals, bill pay, invoicing, third-party card feeds, global reimbursements, QuickBooks and Xero sync, Expensify Travel and Expensify Chat. That is a lot for the money, and for most companies under about twenty people it is the whole job.

Control is for growing businesses that want tighter spending control, multi-stage approvals and policy automation, and it is the only plan that can take an annual subscription or earn the Expensify Card discount. The jump from $5 to $18 is steep in percentage terms and modest in absolute terms, so the honest test is not whether Control has more features. It is whether anyone in your company is currently doing approval routing or policy checks by hand, because that is the labor Control removes.

How does the Expensify Card discount actually work?

This is the part almost every comparison gets wrong, so it is worth being precise. Control workspaces on an annual subscription can receive up to a 50 percent discount on subscription pricing based on Expensify Card usage. The discount is calculated from the percentage of all approved USD expenses in your workspace during the billing month that were incurred on the Expensify Card. At the full 50 percent discount, the price for members inside your subscription size falls from $18 to $9 per member per month, and the rate for active members above your subscription size falls from $36 to $18.

Read that again and notice what it is not. It is not a threshold you cross to unlock $9. It is proportional, month by month, to how much of your approved dollar spend actually ran through the Expensify Card. A workspace where half the spend goes on the Expensify Card and half on an existing corporate card program does not pay $9. It lands somewhere between $9 and $18, recalculated every billing month as your card mix moves.

The strategic implication is real. Expensify's cheapest headline price is available only to companies willing to move their card program, which means the true cost of $9 per member includes giving up whatever rewards, credit terms or banking relationship your current card carries. For some companies that swap is obviously worth it. For a company that just refinanced its card program, quoting yourself $9 is planning on a price you will never be charged.

What does Expensify Travel cost?

Expensify Travel is billed at a flat $15 per trip, and Expensify defines a trip as flight, hotel and car rental together as one booking rather than charging separately for each component. That fee includes 24/7 support and duty of care coverage. Changes a traveler makes themselves carry no fee, and changes made through support carry a $25 booking change fee.

Per-trip pricing behaves very differently from the percentage models used elsewhere in corporate travel. A $15 flat fee on a $2,400 international fare is a rounding error, where a 3 percent booking fee on the same ticket is $72. On a $180 domestic hop the arithmetic reverses. If your team flies long-haul, per-trip pricing is generous; if it books a lot of cheap short flights, it is not. Our corporate travel software pricing comparison puts this alongside the published rates from nine other vendors, and the Ramp and Concur guides work through the two other common models, free-with-interchange and per-transaction.

What Expensify costs for three real companies

An eight-person consultancy on Collect, everyone submitting expenses, pays $40 a month, or $480 a year, plus $15 for each trip booked through Expensify Travel. Twelve trips a year adds $180. Total, roughly $660.

A 40-person company on annual Control with a subscription size of 40 pays $720 a month, or $8,640 a year. If it moves its entire card program to the Expensify Card and earns the full 50 percent discount, that becomes $360 a month, or $4,320 a year. If half its approved spend runs elsewhere, expect roughly the midpoint. That spread, more than $4,000 a year, is the single biggest variable in an Expensify quote and it is entirely inside your control.

A 120-person company that signed an annual subscription for 100 members and now has 130 active pays 100 at $18 and 30 at $36, which is $2,880 a month against the $2,340 a flat rate would imply. Resizing the subscription at renewal is the fix, and it is worth a calendar reminder.

What Expensify does not do

Expensify is an expense platform that added travel booking, and the distinction shows. It records and reimburses what a trip cost, and it will book a flight, a hotel and a car in one transaction. It does not plan the trip: which flight fits around the meetings, whether the second city needs its own hotel, how the return leg lines up with the last commitment. It does not rebook a traveler when a flight is canceled either, and the $25 support change fee is a reminder that a human is doing that work.

Where Expensify is genuinely strong is what happens after the money moves. Receipts are scanned, expenses are coded, approvals route themselves, and the whole month lands in QuickBooks or Xero without anyone rekeying it. From there you can turn that coded ledger export into board-ready financial statements without touching a spreadsheet, which is the part most finance teams still do by hand. That is a good product doing its actual job.

Is Expensify worth it?

At $5 per member on Collect, for a small US company that needs receipts, reimbursement and an accounting sync, it is one of the better values in the category and the free 30-day trial makes the decision cheap to test. At $18 on Control it is priced like enterprise software and should be evaluated as such, against what your approval workflow costs you in time today.

The number to be careful with is $9. Treat it as a card-program decision rather than a price, model your budget at $18, and let the discount be a saving you earn rather than an assumption you build on. If you want the honest version of where Expensify stops and a travel-first tool starts, the Expensify alternative comparison lays out what each side actually does, and small business travel management covers the setup for a company with no travel manager.

Prices read from Expensify's own help center and pricing material in August 2026. Vendor pricing changes, so confirm current figures with Expensify before you commit.